This guide will help you add a profile picture to your outgoing emails when using pre-warmed email accounts or SMTP servers. By following these steps, you can ensure that every email you send appears more professional and personal.
When sending emails using a pre-warmed SMTP server, the sender’s profile picture can add credibility and familiarity. To display a profile picture, you need to associate your "From" email address with a Gmail or Google Workspace account that already has a profile picture. This process involves adding your email address as an alternative (or alias) to your existing account.
Step-by-Step Instructions
1. Verify Your Profile Picture
- Before you begin: Make sure that the Gmail or Google Workspace account you plan to use already has a profile picture set. If not, log in to that account and add your desired profile picture via the account settings.
- Tip: A clear and professional headshot is often the best choice for business communications.
2. Add the Alternative Email Address:
Part 1:
- Log in to your Gmail/Google Workspace Account: Sign in to the account where your profile picture is set.
- Access Settings: Click on the gear icon in the upper-right corner and select "See all settings."
- Navigate to "Accounts and Import": Find the section labeled "Send mail as."
- Add Your Email Address: Click "Add another email address". Enter the email address that is used by your Pre-warmed SMTP Server. This email will be used as an alias.
- Follow the Prompts: Google will guide you through the process, which typically includes verifying ownership of the email address. Follow the instructions provided in the on-screen dialog.
Part 2:
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Open your Google mailbox
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Click the Profile Picture on the right side
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Click on Manage your Google Account button
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From the Left Menu, click on Personal Info
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Scroll down to Contact Info section and click on Email part
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Scroll down to Alternative Emails, there if you see the From Email Address you added in Part 1 then you're done here. Otherwise click on Manage Alternative Emails button
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Click on Add Other Email button to add the From Email Address
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You’ll will receive verification link in an email on the added From Email Address, click on that link and verify your new alias.
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Refresh Google Inbox after alias is verified through link, then your future emails will contain profile picture of your Google Account.
Ref:
- Google Help: https://support.google.com/a/answer/33327?hl=en
3. Confirm and Verify
- Verification Email: Once you add the email address, a verification email will be sent to that address. Check your inbox and follow the link in the verification email to complete the process.
- Final Check: After verification, ensure that the alias appears under "Send mail as" with your profile picture visible.
4. Sending Emails via the Pre-warmed SMTP Server
- Use the Verified Email: When configuring your SMTP server or sending emails through your application, use the verified "From" email address.
- Profile Picture Display: Emails sent from the SMTP server will now display the profile picture associated with the Gmail or Google Workspace account that added the alternative email.
Additional Tips
- Consistent Branding: If you are using multiple email accounts, consider setting a consistent profile picture and signature across them to maintain a uniform brand image.
- Troubleshooting: If the profile picture does not appear after these steps, double-check that the alias has been fully verified and that the correct email address is being used in your SMTP settings.
Conclusion
By adding your Pre-warmed "From" Email Address as an Alternative Email to a Gmail or Google Workspace account with a set profile picture, you can ensure that your outgoing emails include your desired profile image. This small but effective customization can improve recognition and trust among your recipients.
